legal

The principles followed by Ekin Europe GmbH (“Ekin”) while collecting and using personal data obtained from the users (“User(s)”) within their consent through the website (www.ekin.com “Website”) are regulated under this Privacy Policy.

Personal Data That May Be Collected

Ekin may collect the User’s identity information, contact information such as e-mail address and phone number, and other information that may be required for the performance of services ad possible commercial relationship in relation to the Website and that are deemed as personal data pursuant the Law on the Protection of Personal Data and all other applicable legislation. User explicitly consents to processing of such data within the scope and purpose specified under this Privacy Policy.

Pursuant to Article 3 and 7 of the Law on the Protection of Personal Data, data that are irrevocably anonymized shall not be deemed as personal data according to said provisions, and processing activities with regard to such data shall be realized notwithstanding the provisions of this Privacy Policy.

Purpose of Use of Data

Ekin shall use the collected personal data in order for the User to benefit from the Website, to conclude its membership registration to the Website as the case may be, to enhance and develop the services provided, to introduce new services and notify the Users of the new services, to make the necessary notifications in this regard, to contact the User and to perform the obligations arising from the nature of the services provided.

Personal data in question may be processed within the scope of Ekin’s reporting and business development activities, and may be used for the purposes of making various statistical assessments, forming a database and engaging in market researches without disclosing the User’s identity. In case the User gives a separate explicit consent, information in question may be processed, stored, transferred to third parties for the purposes of direct marketing by Ekin and the parties it is in cooperation with within the scope of such consent, and the User may be contacted for the purposes of promoting certain application, goods and services and making notifications with regard to the maintenance and support activities by using such information.

Pursuant to Articles 5 and 8 of the Law on the Protection of Personal Data and/or to the extent the exceptions set forth under the applicable legislation allow it, Ekin may process and share personal data with third parties without obtaining the User’s consent in the following cases, which are non-exhaustive:

   - Processing is specifically provided for under the laws,

   - Processing is necessary to protect the vital interests or bodily integrity of the data subject or a third person if the data subject is not in a condition to express his/her consent due to actual impossibility,

   - Processing is necessary for execution or performance of a contract between User and Ekin,

   - Processing is necessary for compliance with legal obligations,

   - Personal data has been made public by the User itself,

   - Processing is necessary for the establishment, exercise or protection of a right,

   - Processing is necessary for the purpose of the legitimate interests pursued by Ekin provided that such interest does not harm the fundamental rights and freedom of the User.

Sharing the Data

Ekin may transfer User’s personal data and new data generated by using such personal data within the scope of the Website, for the purpose of enabling the performance of the services provided to the User, to third parties providing service to Ekin provided that such transfer is limited to the purpose of the provision of such services. In this regard, for the purposes of improving User experience (including enhancing and customization), ensuring the security of the User, identifying fraudulent or unauthorized use, operational evaluation research, recovery of errors in relation to the Website or Ekin services, and realizing any of the objectives set forth under this Privacy Policy or other privacy notes provided to the User, Ekin may share the User data with third parties such as outsource service providers, hosting service providers, law firms, research companies and call centers.

User agrees in advance that aforementioned third parties may store the User’s personal data in the servers located in any part of the world, limited to the aforementioned purposes.

Right of Access of the User to the Personal Data and Rectification Requests

By applying to Ekin the User is entitled to:

- Learn whether or not personal data relating to him/her are being processed,

- Request further information if personal data relating to him/her have been processed,

- Learn the purpose of the processing of personal data and whether or not personal data are being processed in compliance with such purpose,

- Learn the third party recipients to whom the personal data are disclosed within the country or abroad,

- Request rectification of the processed personal data which is incomplete or inaccurate,

- Request erasure or destruction of data in accordance with the terms set forth under the relevant legislation,

- Request notifying the third persons to whom the personal data are disclosed, about the rectification, erasure or destruction processes made in accordance with the relevant legislation,

- Object to negative consequences about him/her that are concluded as a result of analysis of the processed personal data by solely automatic means,

- Demand compensation for the damages he/she has suffered as a result of an unlawful processing operation.

The User may refer its aforementioned requests to legal@ekin.com in written form. Ekin may give its reasoned affirmative/negative response with regard to the above listed requests, in written form or digitally. As a general rule, the actions undertaken in order to answer the requests are free of charge. However, in case the actions require a cost, a fee may be charged pursuant to the tariff specified by the Data Protection Authority pursuant to Article 13 of the Law on the Protection of Personal Data.

The User undertakes that information provided to Ekin by himself/herself under this Privacy Policy is complete, accurate and up to date, and shall immediately update such information in case a change occurs with respect to such information. Ekin shall not be held responsible in case the User does not update such information.

User agrees and represent that he/she may not fully benefit from the services undertaken by Ekin in case he/she makes a request that will prevent Ekin from using any of its personal data and he/she shall be held liable for any matter arising in this regard.

Storage Period of Personal Data

Ekin shall keep the personal data provided by the User for the purposes of performing the obligations arising from the nature of the services and the commercial relationship, during the entire time of the provision of the services and the commercial relationship.

Additionally, Ekin may keep the personal data, in case a conflict arises between Ekin and the User, limited to the purpose of making the necessary defences within the scope of the conflict and for the period of time limitation specified by the applicable legislation.

Measures, Warranties and Liability with respect to Data Security

Subject to the terms set forth under the applicable legislation or this Privacy Policy, Ekin undertakes to:

- Prevent the unlawful processing of personal data,

- Prevent the unlawful access to personal data,

- Take necessary technical and administrative measures for ensuring the appropriate security level for the purposes of preserving personal data and to carry out the required audits.

In case the website provides links to other applications, Ekin shall not be held liable for the privacy policies and contents of such applications.

Ekin cannot be held liable for damages that may arise from any use of personal data which falls within the scope of the abovementioned terms.

Amendments to the Privacy Policy

Users benefiting from the services provided on the Website shall be deemed to have read and accepted all terms herein. Ekin reserves the right to amend the provisions of the Privacy Policy without prior notice. The updated Privacy Policy shall become effective on the date it is presented to the User in any manner.

LEGAL PROTECTION

All rights of the content, products, visuals of products, texts, software and other materials on this Web Site are reserved by Ekin and the same are protected under IP rights (patent, trademark, design and copyright) by Ekin as well. Reproducing or copying any material from this Web Sitewithout the written permission of Ekin is prohibited.

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Ekin Europe GmbH. (“Ekin”) and/or Ekin Website (“the Website”), creators of every kind of content in this Website, workers of the company, personnel or institutions authorized by Ekin shall not have any legal or penal responsibility in the future for any claim regarding moral or material damage irrespective of your reading or not reading this terms herein.

In no event shall Ekin have any legal, penal and/or personal responsibility for any content which is not within the responsibility or authority of Ekin due to the structure of the internet according to general inclinations, and Website visitors hereby agrees and declares these terms once they visit the Website.

All information, statistical graphics and values are acquired and collected from sources having reliability within general trends and their correctness and sufficiency is not guaranteed under any circumstances by Ekin.

Ekin shall not have any legal or penal responsibility in the future for direct or indirect any moral and/or material, any positive and/or negative damages or any other damages or costs arising from the usage of information, evaluation, comment or statistical graphic or values. Contents, graphics, pictures, information, shapes, values, comments and other material content (all together referred to as \”Content\”) herein are only for information purposes.

Ekin or Content providers are not responsible for any decisions taken by users based on the Content in the Website.

Ekin is not responsible for any disruption, delay or error in the published contents and for any damage due to these reasons.

Content (in whole or in part) cannot be duplicated or distributed, used by referring for commercial reasons and transferred to other computer systems under any format without prior permission of Ekin.

Ekin is entitled to change and update unilaterally the provisions and terms herein at any time without prior notification requirement.

It is assumed and agreed by you that you have read aforespecified warnings and notifications before entering to the Website.

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DISCLAIMER

The content and information contained in this Web Site has been compiled with the greatest possible care and are intended for general marketing purposes. Changes may be made by Ekin during the development and in line with the needs; models, designs, technical spesifications, visiuls or any other information on this Web Site are always subject to change without notice. This Web Site is a guide only and does not constitute an offer or contract, no rights may be derived in any way whatsoever from the content of this Web Site. For detailed information in respect of the content herein, it is suggested to contact us via legal@ekin.com.

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Ekin Europe GmbH Personal Data Security & GDPR

As Ekin, we are aware of our obligations as the enabler of safe city technologies under the GDPR- General Data Protection Regulation which came into effect on May 25th, 2018 in European Union and remain committed to helping to support our clients all around the world for GDPR compliance.

What is GDPR?

GDPR lays down rules relating to the protection of natural persons with regard to the processing of personal data and rules relating to the free movement of personal data. GDPR is planned to make natural persons and their rights be centralized.

What is personal data?

Personal data means any information relating to an identified or identifiable natural person. Here is a list of personal data types

   Biographical information or current living situation, including dates of birth, Social Security numbers, phone numbers and email addresses

   Looks, appearance and behavior, including eye color, weight and character traits

   Workplace data and information about education, including salary, tax information and student numbers

   Private and subjective data, including religion, political opinions and geo-tracking data

   Health, sickness and genetics, including medical history, genetic data and information about sick leave

Pseudonymization & Anonymization

“Anonymization” of data means processing it with the aim of irreversibly preventing the identification of the individual to whom it relates.

“Pseudonymization” of data means replacing any identifying characteristics of data with a pseudonym, or, in other words, a value which does not allow the data subject to be directly identified.

The legal distinction between anonymized and pseudonymized data is its categorization as personal data. Pseudonymous data still allows for some form of re-identification, while anonymous data cannot be re-identified. Both pseudonymization and anonymization are encouraged in the GDPR and enable its constraints to be met.

Ekin Product Processes related with Personal Data

Number Plate Recognition

Face Recognition

Surveillance

GDPR Principles

1. Certain Personal Identified Information (PII) description – Any information about a natural person means personal data.

2. Lawfulness, fairness and transparency – Personal data shall be processed lawfully, fairly and in a transparent manner in relation to the data subject.

3. Data minimization – Minimization of data acquisition: Data collection level must be equal to requirements of products or systems.

4. Purpose limitation – Personal data can be collected for a specific purpose that related person knows totally.

5. Accuracy – Personal data shall be accurate and keep up to date where necessary. Personal data are erased or rectified without delay when they are inaccurate in regard to purpose that they are processed.

6. Storage limitation – Personal data is kept in a form which permits identification of data subjects for no longer than is necessary for the purposes.

7. Data Masking – Pseudonymization or anonymization is an obligation to keep data for some specific purposes.

8. Integrity and confidentiality – Personal data shall be processed in a manner that ensures appropriate security of the personal data.

9. Accountability – The controller shall be responsible for and be able to demonstrate compliance with all matter about personal data.

Ekin’s Attitudes

1. All information about any natural human obtained from Ekin systems – face photo, number plate info, age and gender details etc.- is named as personal data.

2. Ekin products collect data with the obvious legal issue such as number plate recognition and speed control in order to detect traffic infringement.

3. Ekin products obtains as much as data only needed for its main functions.

4. Any personal data gathered by Ekin products is about just a specific purpose. Different authorization levels for different users can be set and access without a permission will not be provided.

5. Ekin products collect correct and update data to operate systems.

6. Ekin gathers personal data and keeps them only during necessary time.

7. Ekin decrypts personal data by using a special method in other words anonymizes every single data about a natural person.

8. Ekin preserves all data including personal data with high-tech encryption method named anonymization. Ekin is inclusive safe city guard include you and your personal data.

9. Ekin has the optimum level sense of responsibility to provide correct personal data and its analysis; accordingly, Ekin products include sensitive processor with high processing power for compliance

Ekin products are designed in a manner that neither Ekin nor any unauthorized third party can access to the records and data obtained by this product. The responsibility for the usage of the Ekin product in accordance with the terms of the personal data protection laws and relevant legislation as well as storage, handling, usage, process of the records and data obtained by the Product, in accordance with the terms of the personal data protection laws and relevant legislation belong to the user of the Product. The user of the Ekin product is also responsible for notifying the owners or relevant parties of the personal data and, for obtaining required permission from them.

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Ekin Smart City Technologies is committed to delivering reliable and seamless products and services by employing advanced technology and modern engineering solutions, supported by an expert management team and technical staff. We operate in alignment with our vision, values, policies, and all relevant regulations.

All members of Ekin Smart City Technologies play a crucial role in upholding the quality of our products, processes, and services, and in creating value for our customers.

Our Quality Policy is to:

Prioritize customer satisfaction as our primary goal across all departments by meeting applicable requirements and standards.

Adhere to the ISO 9001:2015 Quality Management System standard, ensuring compliance and continuously improving its effectiveness.

Implement a culture of continuous improvement and development to achieve excellence in everything we do.

This policy reflects our dedication to maintaining the highest standards of quality in all aspects of our operations.

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Our company is committed to sustainable practices and upholding the highest standards in environmental responsibility. We adhere to the following principles:

Compliance and Continuous Improvement: We ensure compliance with all applicable legal requirements and customer expectations related to environmental aspects, while striving for continuous improvement in our environmental performance.

Sustainable Technology and Resource Conservation: We prioritize the use of technologies that minimize environmental impact, within the scope of technical and economic feasibility. By reducing raw material consumption, we contribute to the preservation of natural resources.

Environmentally Conscious Design: We integrate environmental considerations into the design of our facilities and processes to mitigate potential impacts.

Enhanced Environmental Management: Our environmental management system is continuously developed to improve our environmental performance and achieve our sustainability goals.

Awareness and Participation: We foster awareness of our environmental responsibilities among employees and stakeholders, encouraging active participation in our sustainability initiatives.

Waste Reduction and Recycling: We seek to minimize waste generated from production, transportation, storage, operations, treatment, and maintenance. Where possible, we explore recycling and reuse alternatives to optimize resource efficiency.

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